We understand that being able to write in a clear and professional style is important to your business. That is why we have developed the Business Writing Institute and the Effective Business Writing seminar. This practice-driven business writing workshop will significantly improve your ability to write in English, so that your readers will receive a clear, concise, effective message. Most professionals spend at least 15-20% of their time writing for business; emails, memos, business letters, reports and other business correspondence. Our customized approach guarantees an improvement in business communication skills that will increase your productivity, success and job satisfaction.
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Benefits of business writing training classes:
- learn how to write a business letter
- discover the skills of writing a business letter
- learn to create clear business correspondence
- understand the difference of writing for business
- improve overall business communication
Business Writing Training: How to Write Business Letters
A business letter is a formal letter used by professionals in an organization. The need for business letter writing has decreased with new technologies, specifically email. However, there are cases where such a letter may be vital.
It is important that great care is observed when preparing a formal business letter. An appropriate formal letter should have the desired effect it hopes to accomplish. The following instructions covers the essentials involved in good letter writing. Pay close attention to details given about formatting which is a basic part of the entire process.
Required Tools:
An operational computer
A printer
Required Materials:
8½ by 11 high quality printer paper
Instructions:
Begin the letter by placing the return address at the top right-hand corner of the letter. This should be followed by the current date. Align the address so that all the individual lines of the address are in line with each other to one side, preferably to the left side of the address.
Place the address of the recipient to the left of the paper about one space below the address that has been placed to the top right-hand corner of the paper.
The opening salutation of the letter can be typed as "Dear Mr. ____:". The "Dear" may be followed by a colon or a comma; either will work. If the name is unknown, although it is best to address a formal letter with a name, use "Dear Sir or Madam". Always place an appropriate title before the recipient's name. This may be Ms., Mrs., Miss, Mr., or Dr. If you are not sure of a woman's marital status or how she prefers to be called, use Ms.
You can now write the body of the business letter.
State your intention in the first paragraph. However, be careful not to write "I am writing this letter to..." Instead allow the letter to speak for itself with understandable and clear language.
Separate the paragraphs by double spacing and using tabs to indent the beginning of each paragraph or use block style. Try to be concise and only put the relevant information that is necessary in each paragraph.
Conclude the letter with a salutation of choice. "Yours Truly," "Yours Sincerely," and "Yours Faithfully" are all widely accepted closings. Enter your name four spaces below the closing of the letter. Insert a line using the underline tool in the word processor above your name or use the underscore several times.
Print the letter and affix your signature directly and neatly on the designated line.
Tips and Warnings:
Always make use of the spell check and grammar tools offered by the word processor. Proof read the letter once it is finished. To perform a substantial proof read print a mock copy of the letter, most printers allow printing in draft mode. This will ensure that the letter is aligned and print ready and also increases the likelihood that you will detect any mistakes.
Always adopt a polite tone when writing a formal business letter regardless of the possible negative situation that the letter addresses.
Source: Fiona DeWitt link
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