We understand that being able to write in a clear and professional style is important to your business. That is why we have developed the Business Writing Institute and the Effective Business Writing seminar. This practice-driven business writing seminar will significantly improve your ability to write in English, so that your readers will receive a clear, concise, effective message. Most professionals spend at least 15-20% of their time writing for business; emails, memos, business letters, reports and other business correspondence. Our customized approach guarantees an improvement in business communication skills that will increase your productivity, success and job satisfaction.
Learn more about our
business writing seminars
here, or contact us for more
information.
Benefits of business writing training seminars:
- learn how to write a business letter
- discover the skills of writing a business letter
- learn to create clear business correspondence
- understand the difference of writing for business
- improve overall business communication
Business Writing Training: Business Correspondence
Obtaining the skills for writing good business
correspondence is important; a job seeker needs to send
customised job application letters. A secretary needs to send
out an official invitation letter.
Here are some tips:
The Printing
The quality of your printing reflects the stature of your own
company. Ensure that your printer has an adequate ink
cartridge and the printing is even. Do not set your printer to
�quick draft� as the quality is not up to standard and may not
be easy for the receiver to read.
Write To The Point
The structure of the business correspondence should always be
to the point and not be opened to various interpretations.
Your writing should not be repetitive and a business letter
should preferably be a page long. If your receiver does not
have any background information, you should include an
attachment with the cover letter.
The Title Of Business Correspondence
The title of your business correspondence should preferably be
a line long and not have a font that is too big. If the title
is not clear, your letter may be put under the KIV tray of
your receiver. There are many senior executives who empower
their personal assistants to sort out their corporate mail.
Short Sentences
Your sentences should not be too long. They should be
consistent with the theme of the correspondence and you should
avoid jargons or quotations.
Watch Your Punctuation
Punctuation rules should be adhered. With the popularity of
office software tools, presentation bullets are used
indiscriminately in all business correspondence. Please use
this tool appropriately and maintain the official nature of
your writing.
The Receiver�s Details
It will reflect very badly on your professionalism if you make
an error in the name or designation of your receiver. It
implies that you do not take the business correspondence as
important.
Your Contact
You should leave your direct contact number or even an email
address if you need an urgent reply from the receiver. With
the improvement in telecommunications, it is expected that the
message be relayed in the quickest manner. It is not a good
idea just to leave your corporate number with a voice mail.
Remember To Proofread
It is a good habit to proofread your writing; do not just rely
on spell-check or grammar-check to do the job. As an
illustration, after careful reading of your business writing,
you may discover that your writing is too casual for the
situation.
Fax Cover Letter
If your are sending out a fax, you must remember to include a
cover letter to accompany the rest of the correspondence. This
is to ensure that your receiver obtains all your
correspondence.
Your Signature
You must remember to sign your business correspondence, where
necessary.
Source: Colin Ong Link
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