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Effective Business Writing

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    Business Writing Training

Business Writing Seminars:

We understand that being able to write in a clear and professional style is important to your business. That is why we have developed the Business Writing Institute and the Effective Business Writing seminar. This practice-driven business writing seminar will significantly improve your ability to write in English, so that your readers will receive a clear, concise, effective message. Most professionals spend at least 15-20% of their time writing for business; emails, memos, business letters, reports and other business correspondence. Our customized approach guarantees an improvement in business communication skills that will increase your productivity, success and job satisfaction.

Learn more about our business writing seminars here, or contact us for more information.

 

Benefits of business writing training seminars:

  • learn how to write a business letter
  • discover the skills of writing a business letter
  • learn to create clear business correspondence
  • understand the difference of writing for business
  • improve overall business communication

Business Writing Training: Business Correspondence

Obtaining the skills for writing good business correspondence is important; a job seeker needs to send customised job application letters. A secretary needs to send out an official invitation letter.

Here are some tips:

The Printing
The quality of your printing reflects the stature of your own company. Ensure that your printer has an adequate ink cartridge and the printing is even. Do not set your printer to “quick draft” as the quality is not up to standard and may not be easy for the receiver to read.

Write To The Point
The structure of the business correspondence should always be to the point and not be opened to various interpretations. Your writing should not be repetitive and a business letter should preferably be a page long. If your receiver does not have any background information, you should include an attachment with the cover letter.

The Title Of Business Correspondence
The title of your business correspondence should preferably be a line long and not have a font that is too big. If the title is not clear, your letter may be put under the KIV tray of your receiver. There are many senior executives who empower their personal assistants to sort out their corporate mail.

Short Sentences
Your sentences should not be too long. They should be consistent with the theme of the correspondence and you should avoid jargons or quotations.

Watch Your Punctuation
Punctuation rules should be adhered. With the popularity of office software tools, presentation bullets are used indiscriminately in all business correspondence. Please use this tool appropriately and maintain the official nature of your writing.

The Receiver’s Details
It will reflect very badly on your professionalism if you make an error in the name or designation of your receiver. It implies that you do not take the business correspondence as important.

Your Contact
You should leave your direct contact number or even an email address if you need an urgent reply from the receiver. With the improvement in telecommunications, it is expected that the message be relayed in the quickest manner. It is not a good idea just to leave your corporate number with a voice mail.

Remember To Proofread
It is a good habit to proofread your writing; do not just rely on spell-check or grammar-check to do the job. As an illustration, after careful reading of your business writing, you may discover that your writing is too casual for the situation.

Fax Cover Letter
If your are sending out a fax, you must remember to include a cover letter to accompany the rest of the correspondence. This is to ensure that your receiver obtains all your correspondence.

Your Signature
You must remember to sign your business correspondence, where necessary.

Source: Colin Ong Link

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